Key Responsibilities

Accounts Payable

• Process supplier invoices accurately and in a timely manner.

• Match invoices to purchase orders and resolve discrepancies.

• Prepare and process payment runs.

• Respond to supplier queries and maintain good supplier relationships.

• Process and fulfil purchasing requests.

• Reconcile purchase orders against supplier invoices, investigating and resolving any discrepancies as required.

  
  

Accounts Receivable

• Monitor incoming payments and allocate receipts.

• Support credit control activities, including chasing overdue payments.

• Assist in resolving customer billing queries.

  
  

Financial Administration

• Maintain accurate financial records and filing systems.

• Assist with bank and company credit card reconciliations

• Support month-end activities, including preparation of journals and reconciliations.

  
  

Payroll & Expenses Support

• Provide administrative support for payroll processes.

• Maintain records of payroll changes and employee financial data.

  
  

Data Management & Reporting

• Input and maintain accurate financial data within accounting systems.

• Assist in preparing basic financial reports and spreadsheets.

• Ensure data accuracy to support reporting and audits.

  
  

Compliance & Controls

• Follow financial procedures and internal controls at all times.

• Support audits by preparing documentation and records.

• Ensure compliance with company policies and financial regulations.

  
  

Systems & Process Support

• Use finance systems and software to process transactions and maintain records.

• Support improvements in finance processes and administrative efficiency.

  
  

Additional Responsibilities

• Provide general administrative support to the finance team.

• Assist with ad hoc finance and admin tasks as required.

  
  

  
  

Information Security Responsibilities

As part of our commitment to ISO 27001 you will contribute to our information security responsibilities and our integrated management system. This will include but is not limited to:

• Complying with all information security policies and procedures.

• Reporting security incidents or suspicious activity promptly.

• Following access control and data handling requirements.

• Participating in mandatory security awareness training.

• Protecting organisational assets and information.

  
  

  
  

Essential Skills & Experience

• Previous administrative or finance-related experience.

• Experience using accounting software (e.g., Sage, Xero, or similar).

• Strong numerical and analytical skills.

• Experience using Excel.

• Experience with purchase ordering systems.

  
  

  
  

General Capabilities

• High level of accuracy and attention to detail.

• Good organisational and time management skills.

• Excellent communication and interpersonal skills.

• Ability to manage multiple tasks and priorities effectively.

• Proactive in identifying improvement opportunities.

  
  

Right to work in the UK required — no visa sponsorship available for this role

Job Types: Full-time, Permanent

Benefits:

• Casual dress

• Company events

• Company pension

• Cycle to work scheme

• Enhanced maternity leave

• Financial planning services

• Private medical insurance

• Sick pay

• Work from home

Ability to commute/relocate:

• Newcastle upon Tyne NE1: reliably commute or plan to relocate before starting work (required)

Work Location: In person